Cash and Non-Cash Donation Policy and Procedure

Sponsors that provide either a Cash or a Non-Cash donation to an OVYSL team will receive an acknowledgement letter from OVYSL containing OV’s FEIN#.  This letter will serve as proof of their donation for reporting purposes.

 

Cash Donations:

Check is made payable to OVYSL.  There is NO limit.

Check is mailed to OVYSL at P.O. Box 251, Morgan Hill, CA 95038.

Included with the check is a memo stating:

  • “Team Donation” description
  • Coach’s name and team name
  • Payee’s full name and mailing address  - if not clearly noted, check will be payable to the coach
  • Sponsor’s full name and mailing address
  • How the donation will be used

Treasurer will write a check of equal value to the one that was received, AFTER IT HAS BEEN DEPOSITED AND HAS CLEARED.  Check will be made payable to the Payee noted in the memo. 

Secretary will complete and sign an acknowledgement letter and send it to the sponsor.

 

Non-Cash Donations:

Donations are made directly to each team and do NOT have a limit.

Sponsor provides Team’s Coach or Team’s Manager with a purchase receipt for the donated merchandise. 

Coach or Team Manager will submit, via email, a copy of the merchandise receipt to OVYSL’s Treasurer, currently Debbie Fisher at debbie@perronecpas.com.

Included in the email will be the following:

  • Sponsor’s full name and mailing address
  • Date and total amount of the donation
  • How the donation will be used
  • Coach’s name and team name

Secretary will complete and sign an acknowledgement letter and send it to the sponsor.

 

Internal Use Only: 

It is a tax reporting requirement that OV tracks/reports the amount of each donation and how each donation will be used.  OV’s Treasurer will document the Amount of the Donation, Use of the Donation, Coach’s Name and Team Name and forward information to OV’s Secretary for preparation of the acknowledgement letter.